What this screen is for
This screen answers a single question: of the suppliers who replied to this RFQ, which offer is best. You choose an RFQ — the picker shows how many quotations each has attracted — and the responses are laid out side by side. Each card gives the total quoted, the lead time, payment and delivery terms, the validity date and the status, and the lowest is flagged as the best price.
Where quotes are in different currencies they are converted to your base currency and the rate is shown. A notice says plainly when a rate is only indicative or when a quotation had to be left out of the comparison for want of a rate, so the comparison is never silently incomplete.
When to use it
Once the RFQ deadline has passed and the responses have been recorded, before raising a purchase order.
What you see on this screen
One card per supplier who replied. Each carries the supplier's name and quotation number, a Best Price flag on the lowest, and then:
- Total Quote — the quoted amount in the quotation's own currency, with the converted base-currency figure and the rate beneath where the two differ.
- Lead Time — days quoted.
- Payment — the payment terms.
- Delivery — the delivery terms.
- Valid Until — when the quote lapses.
- Status — where the quotation stands.
A Potential Savings panel appears where there is a spread, giving the difference against the highest quote.
Item-by-Item Comparison then breaks it down line by line:
- Product — the item, with its unit of measure underneath.
- Quantity — how many are wanted.
- One column per supplier, holding that supplier's unit price and the line total it works out to. The lowest on each row is highlighted and ticked.
- Savings — the difference per unit between the best and worst price on that line.
A GRAND TOTAL row closes the table.
Filters and actions
- Select RFQ to Compare — the only control. Each option names the RFQ number, its title, and how many quotations it has attracted.
There are no exports or bulk actions; this screen is for reading, and the decision is recorded on the quotation itself.
Status values
The status on each card is the quotation's own: Draft, Submitted, Received, Under Review, Accepted, Rejected or Expired.
Related
- Vendor Quotations — where each quote is recorded
- Purchase Orders — the commitment made to the chosen supplier