What this screen is for
Each individual lorry run: the date, the vehicle, where it went from and to, the tonnage carried, the rate and the freight that came to. Freight is worked out from tonnage and rate, and a note carries the incidentals — a diesel advance, loading charges — that would otherwise be remembered by nobody.
When to use it
Record a trip as it is completed. The trips entered here are what build each lorry's billed total and its balance, so a run left unrecorded is a payment you will have no basis to check when the transporter asks for it.
What you see on this screen
- Date — the day of the run.
- Lorry — the vehicle, with a small own marker where it is one of yours rather than hired.
- Route — where it went from and to, as one line.
- Ton — the tonnage carried.
- Rate — the rate per tonne agreed for the run.
- Freight — what the run came to. It follows from tonnage and rate.
- Bill — the transporter's bill number where one has been entered; no bill — own lorry for your own fleet, which needs none; and an amber not billed for a hired run that has no bill against it yet. That amber is the column to scan before settling with a transporter.
- Actions — delete the trip.
Filters and actions
Three controls sit above the list: From and To dates, and a Lorry picker with All lorries as the default. Narrowing to one lorry and a date range is how you assemble the runs behind a transporter's bill.
The new-trip form takes the Lorry and Date (both required), From and To, Tonnage, Rate, Freight and a Note. Freight is calculated from tonnage and rate but can be overwritten where a run was agreed as a lump sum. The note is where a diesel advance, loading or unloading charge, or a detention payment belongs.
Related
- Lorries
- Delivery Orders