What this screen is for
An RFQ is the document you send to suppliers asking what they would charge. This screen lists every one, searchable by RFQ number or title, with filters for status — draft, sent, closed or cancelled — for title, and for issue date and deadline ranges.
When to use it
Raise one once a requisition is approved and you want competing prices rather than a single quote. Keep the status current: an RFQ left as sent long past its deadline makes it hard to tell which sourcing exercises are still live.
What you see on this screen
- RFQ Number — the reference, a link to the RFQ.
- Title — what the request is for.
- Vendors — how many suppliers it was sent to.
- Deadline — the date responses are due by.
- Status — where the request has reached.
- Actions — view, edit and delete.
Where nothing matches, the table shows a single "no RFQs found" line.
Filters and actions
- Search — by RFQ number or title, with a button beside the box.
- Show Filters — opens the rest; a badge counts how many are set.
- Status — All Status, Draft, Sent, Closed or Cancelled.
- Title — narrows by title text.
- Issue Date From and Issue Date To — when the RFQ was issued.
- Deadline From and Deadline To — when responses are due.
- Min Vendors — only RFQs sent to at least that many suppliers.
- Sort By — Created Date, Issue Date, Deadline, RFQ Number or Title.
- Clear All — removes every filter.
- New RFQ — raises one.
- Delete — asks for confirmation, repeating the RFQ number and title.
Status values
- Draft — being prepared, not yet sent.
- Sent — out with suppliers, awaiting responses.
- Closed — the sourcing exercise is finished.
- Cancelled — abandoned.
Related
- Vendor Quotations — the responses that come back
- Quotation Comparison — those responses set side by side
- Purchase Requisitions — the internal need an RFQ answers