What this screen is for
Payroll deducts and contributes amounts that must be paid onward to government. This screen totals what is pending under each head — ESI, provident fund, TDS and professional tax — and then lists the pending dues by month, with the four amounts side by side and a pay button against each one, so a category is settled and recorded separately from the others.
Filters narrow the view by type, by status (pending or paid) and by month.
When to use it
Check it after each payroll run and before each statutory due date, so nothing goes past its deadline unnoticed. Record the payment here once it has been made, so the pending figure reflects reality.
What you see on this screen
Four cards head the page — ESI Pending, PF Pending, TDS Pending and PT Pending — each an amount still owed.
Pending Statutory Dues lists what is outstanding, one row per month:
- Month — the payroll month the dues arose in.
- ESI, PF, TDS, PT — the amount under each head, each with its own Pay button. A head with nothing owing shows a dash.
- Employees — how many salary payments make up that month's dues.
Payment History lists what has already been paid:
- Payment # — the reference given to the payment.
- Type — ESI, Provident Fund, TDS or Professional Tax.
- Month — the month being settled.
- Payment Date — when it was paid.
- Challan # — the challan reference.
- Amount — what was paid.
- Status — where the payment stands.
- Actions — view.
Filters and actions
- Show Filters — opens the filter row.
- Type — All Types, ESI, Provident Fund, TDS or Professional Tax.
- Status — All Status, Pending or Paid.
- Month — All Months, or one of the months with dues.
- Reset — clears the three.
- Pay — opens a panel listing the salary payments that make up that month's dues under that head, all ticked by default, with a running total. You can untick any, then enter the payment date, challan number, reference, payment mode and notes.
Status values
- Pending — owed and not yet paid.
- Partial — part of the month's dues under that head has been paid.
- Paid — settled in full.
Related
- PF and ESIC Returns — the monthly files filed alongside these payments
- Tax Reports — the totals deducted over a period