What this screen is for
The daybook is the chronological record of entries as they were made. For the period you select it reports how many entries there are, how many voucher types they span, and the total debit and credit. It also shows the closing cash in hand, the balance across all bank accounts and the two combined as at the period end, with a per-bank breakdown.
When to use it
Use it for a day-by-day read of everything posted — a daily close, a check on what a colleague entered, or an audit of activity over a date range. It reports and does not post. The daybook can be printed, previewed, downloaded as a PDF or taken as a CSV.
What you see on this screen
Four cards: Total Entries, Voucher Types (how many different kinds of voucher the period covers), Total Debit and Total Credit. Beneath them, Closing Cash and Bank Balances as at the period end gives Cash in Hand, Bank (all accounts) and Total Cash and Bank, with a table of each bank, its account and balance.
Three views follow. Day Book is the flat chronological list: Date, Voucher #, Type, Party / Narration, Status, Debit and Credit, with each entry opening to show its own lines as Account, Party, Debit and Credit. Grouped by Type is the same entries gathered under each voucher type, with that type's entry count, debit and credit stated at the head of each block. Cash Summary reads the period as money rather than as double entry: an Opening balance of cash in hand, bank and total; an itemised movement table of Date, Particulars, Received, Paid and running Balance, one line per voucher's net effect on cash and bank; and the matching Closing balance. A Trade for this period panel gives Sales, Purchases and Expenses, and notes that these are not the same as the money above, because a credit sale counts on the day it is billed.
A Grand Total closes the screen with the period's entry count, total debit and total credit.
Filters and actions
The date range picker in the header sets the period. A row of voucher-type chips above the list shows each type's code, count and debit, and clicking one opens that group. Print, Preview, PDF and Excel sit in the header.
Related
- Journal Entries — the same entries with their status and source
- Cash Book — cash movements alone, with a running balance
- Bank Book — bank movements per account