What this screen is for
This screen assembles the monthly return for provident fund and ESIC from the payroll you have already run. You pick a month, and it lists the members with their UAN, gross wages, EPF, EPS and EDLI wages, the employee and employer contributions and non-contributing days, along with the establishment code.
Problems are shown before anything else. Blocking problems are listed in red and keep the ECR download locked until they are fixed, because the filing portal rejects a file as a whole rather than row by row. Warnings are shown separately as things worth checking. An Excel export is always available.
When to use it
After the month's payroll is complete and before the filing deadline. If neither scheme is switched on, the page says so and points at the settings screen that turns them on.
What you see on this screen
The Provident Fund panel is headed by the month and the establishment code, with the LIN beside it where one is held, and three boxes: A/C 01 employee, A/C 01 employer and A/C 10 pension. Its table carries:
- UAN — the member's universal account number. A number that is not twelve digits is shown in red, so you can see which row a blocker refers to.
- Member — the person's name.
- Gross — gross wages for the month.
- EPF wages, EPS wages, EDLI wages — the three wage bases.
- EE — the employee's own contribution.
- EPS — the pension share.
- ER — the employer's balance after the pension share.
- NCP — non-contributing days.
A totals row closes it, counting the members.
The Employees' State Insurance panel is headed by the month and employer code, with boxes for Employee, Employer and Total wages. Its table carries IP Number, Insured Person, Days Worked, Monthly Wages and IP Contribution, with a totals row and a line naming the employer contribution charged on those wages.
A missing UAN or IP number reads as "— missing —".
Filters and actions
- The month selector in the header chooses which month is built.
- ECR file (.txt) — the file EPFO's portal accepts. It stays greyed out while any blocker is listed.
- Excel — holds both returns for checking, and is available whatever the problems.
- Where neither scheme is on, a single link goes to the PF and ESIC settings screen.
Related
- Statutory Payments — recording the money actually paid across
- Run Payroll — the source these figures are built from