What this screen is for
This is where a pay period is processed. You set the period start and end, and a pay date, which is the date the salaries are treated as paid for accounting purposes. You can narrow the list to a single department, then tick the employees to include, or select all. The list offers only employees who have an active salary structure; if it is empty, that is why.
A separate option lets you regenerate salary slips that already exist for the period, which replaces rather than duplicates them.
When to use it
Run it once the period's attendance, leave, advances and any commissions are settled, since the slips are calculated from what is recorded at that moment. Running it early and regenerating later is possible, but it is simpler to close the inputs first.
What you see on this screen
- Period Start — required. The first day of the pay period.
- Period End — required. The last day of the pay period.
- Pay Date — required, and pre-filled with the fifth of the month after the period. The note underneath says it plainly: when salaries will be paid, for accounting.
- Filter by Department — optional. Leave it on All Departments, or pick one to shorten the list below.
- Select Employees — required. A scrolling list of everyone with an active salary structure, each showing their name, employee code, department and designation. A Select All tick box sits above it, and a line beneath counts how many you have chosen.
- Regenerate existing salary slips — a tick box in an amber panel. With it on, existing unpaid slips for the period are deleted and rebuilt from current data. Slips already paid are not touched.
Filters and actions
- Back to Salary Payments — leaves without generating anything.
- Cancel — the same, from the foot of the form.
- Generate Salary Slips — runs the payroll. It stays disabled until at least one employee is ticked.
While it runs, a progress panel shows a percentage, the name of the person being processed, and counts of processed against total. When it finishes it reports how many slips were generated, lists any errors, and takes you on to Salary Payments.
Related
- Salary Payments — recording and tracking what was actually paid
- Salary Structures — what each employee is paid under