What this screen is for
This is a condensed view of the company's financial position intended for an accountant looking in. It shows monthly revenue, monthly expenses and net income, the number of outstanding invoices with the amount due, a list of draft journal entries flagged as needing review, and the most recently posted entries. It is read-only — nothing here changes the books.
When to use it
Use it as the starting point for a periodic review: the draft entries panel is what needs a decision, and the quick links take you straight to the profit and loss, balance sheet, general ledger and trial balance for the detail.
What you see on this screen
Four cards:
- Monthly Revenue — revenue for the current month
- Monthly Expenses — expenses for the same month
- Net Income — the two set against each other
- Outstanding Invoices — how many invoices are unsettled, with the amount due beneath
Draft Entries carries its count in the heading and is tagged Needs Review. It lists Entry #, Date and Debit for each entry still sitting in draft — these are the entries that have not been booked and so are absent from every report until somebody posts them.
Recent Journal Entries lists what has been posted most recently, as Entry #, Date, Description and Debit. The debit column on both tables is the entry's total debit, which for a balanced entry is also its total credit.
Quick Links closes the screen with Profit & Loss, Balance Sheet, General Ledger and Trial Balance.
Filters and actions
There are no filters and no actions — the screen is read-only, and the figures are the current month and the position as it stands. To act on a draft entry, open it from the Journal Entries screen.
Related
- Journal Entries — where draft entries are opened and posted
- Profit & Loss — the full income statement for a period
- Trial Balance — a check that the books agree