What this screen is for
The cash book follows physical cash. For the period you choose it gives the opening cash, total receipts in, total payments out and the closing cash, then lists each movement with its date, voucher type, particulars, reference, receipt or payment amount and the running balance after it. Party names and reference documents are linked, so you can go from a line to the record behind it.
When to use it
Use it to agree the cash you hold against what the books say, and to find where a discrepancy began. A contra entry — cash banked or drawn from the bank — can be recorded from the header. The report can be printed, downloaded as a PDF or taken as a CSV.
What you see on this screen
Four cards:
- Opening Cash — cash in hand the day before the period begins
- Receipts (In) — every cash receipt in the period added together
- Payments (Out) — every cash payment in the period added together
- Closing Cash — opening cash plus receipts less payments
The ledger opens with an Opening Balance row, then one row per movement:
- Date — the date, with the time the voucher was written where that is known
- Voucher — the kind of voucher the movement came from
- Particulars — the party, linked to their record, with the account beneath; or the account alone where no party applies
- Ref — the source document and its number, linked where it can be opened
- Receipt — cash in on this line
- Payment — cash out on this line
- Balance — cash in hand after the line
A Totals / Closing Balance row closes the table and repeats the receipts, payments and closing figures.
Filters and actions
The date range picker in the header sets the period. Contra Entry records cash banked or drawn from the bank — the one movement the books cannot take from a document — and opens with the current closing cash in view. Print, PDF and Excel all produce the same document the server builds, so the printed cash book matches what other parts of the system send.
Related
- Bank Book — the same view for bank accounts
- Account Transfers — movements between cash, bank and wallets
- Daybook — all entries for the period, not only cash