Purchases

Internal requests to buy something, raised before any supplier is approached. Filter by status, priority, department, requester and required date.

The requests for quotation you have sent to suppliers, from draft through sent to closed, with issue date and deadline filters.

The quotations suppliers have sent back, with their status from received through under review to accepted, rejected or expired.

Sets the quotations received against one RFQ side by side, marks the best price, and converts foreign-currency quotes to your base currency.

Your orders to suppliers, with values summarised by draft, pending and ordered, plus counts of orders received and suppliers involved.

Records what physically arrived against each purchase order, and tracks it through inspection to acceptance.

Goods sent back to suppliers, showing the total number of returns, how many are still draft, and the value involved.

Manage and track every bill you receive from vendors — what has been received, what is approved, and what is still to pay.

Supplier bills that repeat on a schedule, such as rent or subscriptions. Shows the next date due, and can be paused and resumed.

Documents sent straight to you by companies you are connected to. Nothing here is in your books until you choose to bring it in.

Turns a supplier document file into a bill without retyping. Drop the data file that came alongside their invoice PDF and review what it would become.

Track and manage what you have paid vendors, and which of their bills each payment settled.

Handle purchase returns and debit adjustments — the document that reduces what you owe a vendor after returning goods or being overcharged.

View and analyse your purchase spending over a period — what you bought and what it cost.

Analyse purchase spending at product level — which items absorb the money, and how their cost has moved.

Ranks your suppliers by what you have bought from them over a date range, with bills, total purchases, amount paid, amount due and average bill.

Analyse purchase spending per branch or warehouse, for comparing what each location buys.

Groups recorded expenses by supplier over a date range, with totals for expenses, amount and tax, and an optional category filter.

Your accounts payable ageing report — what you owe each vendor, grouped by how long it has been owed.