Back to Guides
Intermediate Level

Expense Claim Guide

Submit and manage employee expense reimbursements efficiently in LaabamOne ERP.

20 minutes
Complete Guide

What is an Expense Claim?

Expense Claim allows employees to submit reimbursement requests for business expenses paid from personal funds. This includes travel, meals, accommodation, and other business-related costs.

Expense Workflow:

Expense Claim → Manager Approval → Accounts Verification → Payment

Step 1: Navigate to Expense Claim

1 minute

Access the expense claim module from HR.

  1. Click HR in the menu
  2. Select Expense Claim
  3. Click New Expense Claim
  4. Claim form opens

Step 2: Select Employee

1 minute

Choose the employee making the claim.

  • If you're an employee, your name auto-selects
  • HR/Manager can select other employees
  • Employee department and designation appear

Additional Steps

Step 3-7: Expense Details

  • Set claim period or date range
  • Add expense type (Travel, Food, Hotel, etc.)
  • Enter expense date and description
  • Input amount spent
  • Add multiple expenses to single claim

Step 8-12: Attach Receipts

  • Upload bills and receipts for each expense
  • Add tax invoice if applicable for GST
  • Include supporting documents (tickets, bookings)
  • Set sanctioned amount if different from claimed
  • Add remarks or justification

Step 13-15: Submit & Track

  • Review total claim amount
  • Submit for manager approval
  • Track approval status
  • Receive payment after accounts processing

✅ You've completed the Expense Claim guide!

You're now ready to submit and manage expense reimbursements efficiently.

Streamline Expense Management

Manage employee expenses and reimbursements with ease

Start Free Trial