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Intermediate Level

Payment Receipt Guide (Customer Payment)

Record customer payments and manage accounts receivable in LaabamOne ERP efficiently.

20 minutes
Complete Guide

What is a Payment Receipt?

Payment Receipt (also called Payment Entry with "Receive" type) is used to record money received from customers against their outstanding invoices. It maintains accurate accounts receivable and cash flow tracking.

Receipt Workflow:

Sales Invoice (Unpaid) → Payment Receipt → Bank Deposit → Reconciliation

Step 1: Open Payment Entry Screen

1 minute

Navigate to the payment module for recording customer receipts.

  1. Click Accounts in the menu
  2. Select Payment Entry
  3. Click New Payment Entry button
  4. Payment form opens ready for receipt entry

Step 2: Select 'Receive' Type

1 minute

Choose "Receive" to record money coming from customers.

  • Select Receive as payment type
  • Party Type auto-selects to "Customer"
  • This is for incoming cash/bank receipts

Pro Tip: Use "Receive" for all customer payments. Use "Pay" for vendor payments instead.

Additional Steps

Step 3-6: Customer & Account Details

  • Select customer from dropdown
  • Set receipt date (affects accounting period)
  • Choose receiving account (bank/cash)
  • View outstanding invoices automatically

Step 7-11: Receipt Details

  • Allocate payment to specific invoices
  • System shows pending amounts per invoice
  • Choose payment mode (NEFT, Cheque, Cash, UPI)
  • Enter transaction reference or cheque number
  • Apply write-off for small differences if needed

Step 12-15: Finalize Receipt

  • Add receipt notes or remarks
  • Attach payment proof or bank statement
  • Review total allocated amount
  • Submit and email receipt to customer

✅ You've completed the Payment Receipt guide!

You're now ready to manage customer payments and track accounts receivable efficiently.

Track Customer Payments

Manage receipts and maintain healthy cash flow

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